1.1 The club will be called Old Buckenham Modelling and Games Club incorporating The Old Buckenham Bone Crushers.
1.2 The club will be based at Old Buckenham Village Hall, Abbey Road, Old Buckenham.
2.1 To provide the opportunity for members to participate in the hobby of collecting, painting and gaming.
3.1 Membership of the club is gained by attending more than one meeting and paying a membership fee (currently £5 - non-refundable). There is a minimum age of 12 for membership. A fee (currently £3.00) to be paid for each meeting attended.
3.2 Club meetings are open to non-members who can make use of the club facilities upon payment of the non-member meeting ticket price (currently £3.50). Under 10s with accompanying adult £2.00.
3.3 Meetings will be held once a month, usually on the first Sunday of the month (depending on hall availability). Meetings will start at 2.00pm. Under 14’s will finish at 5pm while those 14 and over will finish at 6pm (once they have proved they can sustain their concentration and behaviour over the extra time), this can be extended if there is a responsible adult present. Under 14’s can remain after 5.00pm if they are accompanied by a parent or responsible adult.
3.4 Any child under the age of 12 MUST be accompanied by a parent or responsible adult at all times.
3.5 Modelling - A table and adult supervision will normally be provided for modelling. No craft knives to be used by under 14s. Please do not bring any craft knives. Use the ones supplied.
3.6 A record of attendance will be kept in a register book or database.
3.7 Members must be 12 years old or more to become a member. Club officials and signatories must be 18 years or older.
3.8 One quarter of membership must be 15 or over. Membership will be closed to younger members when the limit is met.
3.9 If any child wishes to leave the hall they must contact the Group Leader and phone their parents to let them know.
4 Club Assets
4.1 The assets of the club (gaming equipment, where bought with club funds, cash in hand and cash at the bank) belong to the members.
4.2 If the club ever closes the assets will be distributed to the current members as evenly as possible. Current members at any time will be those who have attended more than half the meetings in the previous 6 months.
5 Club Officials
5.1 Decisions involving expenditure in excess of £50 or which involve a change to the Club Rules will be made by majority vote of club members at a normal meeting. Club officials may make decisions on day to day running and expenditure of up to £50.
5.2 At the AGM the members will appoint a Club Leader, Treasurer and Membership Secretary. Nominations must be posted 28 days before the AGM.
5.3 A minimum of one official will be present at each club meeting.
5.4 At least one official will be trained as a First Aider. At least one First Aider will be present at all club meetings.
6 Club Funds
6.1 Club funds will be held by the Group Leader.
6.2 The Treasurer will keep a record of transactions on club funds showing all credits, debits and the current balance. The record will be available for inspection by any club member.
6.3 A receipt will be obtained for all club expenditure, checked by the Treasurer and retained for audit purposes. If the Treasurer commits expenditure then the receipt will be checked by a different signatory.
6.4 The club year will run from February 1st to January 31st. At the end of the year a suitably qualified independent person will inspect the financial records.
6.5 Public liability insurance and rent will be the highest priority purchases for the club. Sufficient funds will be put aside for these as required.
7 Voting and club decisions
7.1 Decisions regarding the club, including amendment of club rules, will be made by majority vote at normal club meetings.
7.2 The Club Leader will keep a record of decisions taken at club meetings. The record will be available for inspection by any club member.
7.3 Only current members (not visitors) may vote.
7.4 There will be an Annual General Meeting to discuss the general direction of the club and forthcoming events.
8 Standards of conduct
8.1 Club members and visiting non-members will at all times adhere to the following standards of behaviour.
8.2 There will be no running or horseplay, members are expected to behave with a responsible adult attitude.
8.3 There will be no verbal or physical abuse of any other member or visiting non-member.
8.4 There will be no discrimination of any kind by any member or visiting non-member towards any other person at the club meetings. This includes but is not limited to discrimination on grounds of:
8.3.2 Ethnic origin, nationality (or statelessness), or race;
8.3.5 Marital or sexual status;
8.3.6 Mental or physical ability;
8.3.7 Political or religious belief.
8.5 No member under the age of 16 years will be left alone with less than two adults over the age of 18 years at any time.
8.6 It is the responsibility of all persons to ensure that:
8.5.1 they do not endanger the health and safety of themselves or others;
8.5.2 they observe the rules established for the safety of those involved in club activities. These are defined as required by the Club Committee.
8.7 Disagreements between club members
8.7.1 Any disagreements between members in a Gaming Club must be referred to the Club Leader.
8.7.2 If the Club Leader is unable to resolve the disagreement, or if personally involved in it, the matter must be referred to the GCN Area Representative.
8.7.5 All the parties to the disagreement must be given reasonable opportunity to state their case.
9 Suspension of members
9.1 Suspension of membership ensures that no situation in the Gaming Club arises which could cause further concern and that no member is placed in a position which could cause further compromise. Such action may be necessary in the following cases:
9.1.1 When an allegation is made that a Member has committed a serious criminal offence. In this case the Member must be suspended until police inquiries and any legal proceedings have been concluded;
9.1.2 When a disagreement between adults cannot be resolved quickly. In this case the suspension is to be for a period of not more than 90 days in the first instance. Suspension for further periods of not more than 90 days may follow;
9.2 In every case membership may be suspended only by the appropriate authority with approval from the other appropriate authority as defined in the following table:
Person to be suspended Authority to suspend Authority to approve suspension
Member of club Club Official Club Leader
9.3 The suspended member must not participate in any activity connected with the Gaming Club Network and must not wear uniform or badges.
9.4 Any appointment held will be regarded as vacant.
9.5 Suspension in the case of disagreement must be followed as soon as possible by conciliation and such further steps as are necessary.
9.6 When a person's membership is suspended or the nature of the suspension changes, the appropriate official must inform the GCN Council.
9.7 Any Gaming Club Network member who is dismissed has the right of appeal (with the aid of a 'friend' if so desired) to the next highest tier of authority
9.8 If so requested by the person dismissed, the official asked for appeal may appoint a committee to hear the appeal.
9.9 Reasonable opportunity must be given for the dismissed person to attend the meeting of such a committee to state a case against dismissal.
9.10 Following any incident of a suspension of membership to an individual censure will not be lifted without the agreement of both the officials who agreed upon the censure, as outlined in 9.2.
9.11 Records of all suspension and disciplinary actions must be maintained by all officials involved and be available for examination by the police authorities should they be required.
Please complete in BLOCK capitals
Date of Birth (if under 18):
I have read and agree to abide by the rules of the club.
Please note the minimum age for membership is 10. For those children under 10 a parent must be present at all times.
I give permission for the Club to take and use photographs of myself/my child for future publicity material.
Countersigned by Parent (If under 16):
Please complete and hand in at the next meeting.